Share:
 

Introduction

 

The Administration portfolio is concerned only with the running of the association. Any issues that pertain to cricket matches are under the remit of the Operations Portfolio.  Any issues that pertain to selection of players for representative teams or participation of players in representative competitions are under the remit of the Representative Portfolio.

 

The following committees form the Administration Portfolio:

»      General Administration

»      Life Membership

»      Kalinga Park Development

»      Finance

»      Fees Review

»      Grants

»      Risk and Safety

 

The remainder of this document is the description of these committees and the attachments at the end of the document are the policies and guides that are relevant to the Administration Portfolio.

 

 

General Administration Committee

 

The purpose of the Administration committee is to:

»      operate management committee and delegates meetings including meeting notifications and meeting minutes;

»      manage all correspondence into and out of the association;

»      manage and update the website;

»      manage and update social media channels;

»      maintain playing and achievement records for all competitions under the control of the association;

»      Arrange and execute the annual awards evening;

»      maintain all information and governance documentation of the association;

»      manage and update the associations calendar of events

 

This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 

Affiliation

 

A potential member cricket club or other organisation must apply to become an Affiliated member of BNJCA.  This is done by applying in writing to the BNJCA Secretary, giving details of the club or other organisation and the reason for applying for affiliation.

 

Such details are to include, but not limited to, the following:

»      Full Name of Club or other organisation.

»      Contact details of the Executive Management group:

»      Name, phone number and email address of the President, Vice President, Secretary and Treasurer and their respective addresses for service of notices.

»      Names, addresses and email addresses of the two (2) Delegate Members,

»      Number of players last season in each year age group from U8 to U17

»      Number of players expected next season in each year age group from U8 to U17

»      Location of Grounds which will be made available for use of BNJCA for junior games, detailing maximum suitable age group and the condition of such grounds.

»      Reasons for applying for affiliation.

 

The application will be reviewed by the Management Committee at the next available meeting.  The Management Committee will vote on acceptance of the application.  A simple majority vote in the affirmative is sufficient.

 

Under Rule 13 of the BNJCA Constitution, the Management Committee has the power to reject an application for affiliation by a club or other organisation.

 

There is no requirement for an affiliation application of a club or other organisation to go to the Delegate Committee for approval.

 

Social media

 

The only social medias channel currently in use are the BNJCA Facebook page and the BNJCA Twitter handle

 

Statistics

 

All matches in competitions from U/11 through to Open are recorded in MyCricket

 

Documentation

 

All released documents are held by the Administrator with at least one backup copy at another location.  Draft documents are held by the original author with copies also held by contributors until released.

On release of a document, a PDF copy of the document is placed on the website.

 

Calendar of Events

 

The calendar of events is published on the website

 

Annual Report

 

The preparation of the Annual Report is a task for the Secretary.  The document is provided to all delegates at the Annual General Meeting. Sufficient time must be allowed for compilation of the report, and for printing.  Generally we have printed 80 copies but it is planned to phase out the paper report and just print  6 copies for the history and make it available on the website.

 

The template for the document is as follows:

»      Agenda

»      Office bearers

»      Affiliated clubs

»      Life Members

»      Past Executive Committees

»      Attendance at Delegate Meetings

»      President’s report

»      Vice President’s and Draw Committee report

»      Treasurer’s report

»      Anstey La Frantz Co-Ordinator’s report

»      Minutes of 2011 AGM

»      Annual Accounts and Audit Report   

»      BNJCA players achieving State and/or Test Honours

HONOUR BOARD

»      Spirit of Cricket Award

»      Club Championship

»      Premierships

»      U12 Casey Cup competition

»      U13 Reevesie Cup competition

»      U14 Anstey - La Frantz Shield competition

»      Representative Honours – Championship teams

»      Championship results

»      Representative Honours – Development teams

»      The Ian Healy Cup

»      Player of the Round winners

»      Individual Full season awards based on statistics U11 to U17

»      Individual Half season awards based on statistics U11 to U17

»      U11 to U12 Honour board

»      U13 to U14 Honour board

»      U15 to U17 Honour board

TOP PERFORMERS – INDIVIDUAL PLAYERS

»      U11 Ponting Full season

»      U11 Langer Full season

»      U11 Warne Half season

»      U11 Katich Half season

»      U12 Full season

»      U12 Trimble Half season

»      U12 Hauritz Half season

»      U13 Full season

»      U13 Half season

»      U14 Full season

»      U14 Half season

»      U15 Full season

»      U15 Half season

»      U17 Full season

»      U17 Half season

 

 

Life Membership Committee

 

The purpose of the Life Membership Committee is to:

»      Receive suggestion on granting life membership

»      Review candidates against criteria

»      Make a recommendation to the Management Committee

 

This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 

Nominations

 

The Life Membership committee may receive informal nominations from outside the committee for consideration of appropriate persons.  The committee may also make their own nominations.

 

Review and Eligibility

 

The committee will review all nominated persons and take into consideration the work that they have contributed to BNJCA and also the period of time that they have contributed to BNJCA.

 

Recommendation

 

The committee will recommend no more than one person for life membership each year to the Management Committee. The recommendation will be delivered to the Management Committee prior to the July Management meeting

 

 

Kalinga Park Committee

 

The purpose of the Kalinga Park committee is to:

»      To organise the required renovation of the Bertha St building at Kalinga Park

»      To organise the layout of new fields at Kalinga Park

»      To organise the design and construction of additional training facilities at Kalinga Park

 

This committee commenced in April of 2015 and will remain in operation until the facilities at Kalinga Park meet the requirements of the association.

 

Building Renovation

 

The committee will plan renovations required for building at Bertha St after it has been handed over by BCC. The committee will then co-ordinate contractor and volunteer efforts to see these plans to completion and have a building ready for BNJCA to move into.

 

Fields Layout

 

The committee is responsible for defining the location of the synthetic wicket pitches on the ground at Kalinga Park, making sure there is room for two turf wick blocks to be built at a later date. The committee is also responsible for liaising with the contractors for the installation of the synthetic pitches.

 

Training Facilities

 

The committee will determine the requirement for additional training facilities at Kalinga Park including the planning and costing for these facilities. If approved by the Management Committee, the committee will then take on the responsibility of liaising with contractors and volunteers for the construction of these facilities.

 

 

Finance Committee

 

The purpose of the General Finance Committee is to manage:

»      Budgets

»      Cash Flow and Accounting

»      Audit

 

This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 

Budgets

 

The finance committee is responsible for setting budgets and working with other committees to manage the adherence to the budgets in place.

 

Cash Flow and Accounting

 

The finance committee will manage and report on cash flow and accounting practices to the standards required by law for a not-for-profit organization and the management committee.

 

Audit

 

Each year the accounts will be prepared and submitted for audit to and a financial audit firm approved by the management committee.

 

 

Fees Review Committee

 

The purpose of the Fees Review Committee is to review the Association’s fee structure annually.

This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 

The committee will review the fees charged by BNJCA.  The review process each year will consider the revenue requirements of the association, affordability and equity for all players across the association.

Report to the Management Committee by the June Management Meeting each year with a recommendation of fees for the coming season.

 

 

Grants Committee

 

The purpose of the Grants Committee is to:

»      Review grant application and check eligibility criteria and funds availability

»      Make a recommendation to the Management Committee

»      Prepare grant application for the association

 

This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 

The committee will also prepare any grant applications of the association for either general funding or for funding of specific projects.

 

 

Risk and Safety Committee

 

The purpose of the Risk and Safety Committee is to:

»      assess the threats and risks that may impact people, property or reputation;

»      treat risk in line with the risk appetite defined in the Risk and Safety Policy; and

»      maintain the Risk and Safety Policy.

 

This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 

 

Web Site Maintenance

 

Web content for BNJCA resides on the MyCricket platform.  These are the instructions for updating content on the BNJCA website.

 

It is important to remember that any item that is published on a website will be cached by search engines so deleting or updating a page on our website does not remove all evidence of what was on that web page before the update or delete.

 

For this reason, it is important to take care with the information that is uploaded or added to web pages.  We have a responsibility to not publish any personally identifiable information about any player or person connected with our organisation unless that person has authorised the release of that information.

 

General rules regarding what personally identifiable information can be published and when:

»      Names of players in relation to performances or team selection

»      Names and phone numbers for coaches, manages or administrators

»      No addresses

»      No dates of birth

»      No other personal information

 

As much as possible, opinions should not be published on the website.  This site is about providing facts for our players and families and it should be maintained as a repository of facts.

 

There will be occasions where BNJCA will provide a “position” on a particular topic.  Where this is the case, the statement of position will be drafted and approved by the executive before being published.

 

Please take care with the information that you add to the site, including the reputation of the association and the personal information of all of our stakeholders.

 

How to update the Website Information

 

Login to MyCricket

https://mycricket.cricket.com.au

 

On the header bar at the top of the page, select “Website” over on the right-hand side.

If you aren’t already in the Website administration section, the menus in the Menu Bar will change.

 

 

 

Structure of the BNJCA Webpage

 

The image above left is the home page on a computer browser.

The menu bar (Yellow) shows the level 1 menu options and the contents of each menu can be seen by clicking on the menu item.  The page is then divided down the screen, two thirds to the left and one third to the right.

 

In the left-hand column there is News, Competitions, Live Scores, Top Performers and the Calendar of Events.

In the right-hand column there are our sponsors logos and links to Twitter and Facebook.

 

One of the benefits of using the MyCricket website platform is the mobile-suitable layout.  The image above right is the home page on a phone browser.  The mobile layout displays the left-hand column first and then the right-hand column below and the layout is modified to suit the limited screen real estate available on mobile phones.

Most of the menu items that are selectable will direct the user to a HTML page.

 

Updating HTML pages

 

To update a HTML page, click on the Content menu and select “HTML Pages”.  The HTML Page Manager will be displayed where you can edit or delete an exist page or add a new page.  If a new page is created, it will need to be linked to a menu item so that it is selectable.

 

 

When adding a new page, the default is to create a blank page but there is a template for creating the seasonal representative team pages.  Click on the down arrow next to “Blank Page” to see the templates available.

 

 

If a new page is being added, a page identifier is required.  This will be used to name the HTML file and as the link for adding to a menu.  It can also be used as the page heading by ticking the option box below.  The page content can be added in the field provided and formatting can be applied by using the format options.

 

 

When the page contents are complete, click the “Save” button at the bottom right of the page.

 

 

Reloading the page in a browser will show the updated page.

 

Adding or Updating News Items

 

To add information to the News section of the website, click on the Content menu and select “News”.  The News Maintenance page will be displayed.

 

 

To add a news item, click on the “Add new News item” link at the top of the page.

To update a news item, click on the pencil symbol aligned to the news item to be edited.

Set or update the Item title for the news item.

 

 

Set the time and date that the news item becomes effective.  This will default to the time and date when this page was displayed.  The “automatically update…” option box is usually left unselected unless the is a reason to update the date and time when the news item is updated.

 

Set the expiry date and time to midnight on the day after the news item is no longer required or is no longer relevant.

 

Make sure the “Hide Item” option is unselected, the “Show in news rotor” option is selected and the “Show author’s name…” option is unselected.

 

 

A floating image is added to each news item depending on the portfolio relevant to the news item.  These floating mages are available in the /images directory and should be one of the following:

»      BNJCA Administration.png

»      BNJCA Operations.png

»      BNJCA Rep.png (All rep cricket)

»      BNJCA Rep Boys.png (Boys rep cricket)

»      BNJCA Rep Girls.png (Girls rep cricket)

 

There is no caption required for the floating image and the image should be right aligned at a width of 200 pixels.

 

This image appears at a default size with the text in the news rotor, but it will appear right aligned and 200 pixels wide when the news item is selected to read all of the text available as shown in the example to the right.

 

 

Add the text of the news item into the contents field and use the formatting options to format the news item text.

 

 

When the update is complete, save the news item by clicking on the save button at the bottom right of the page.

 

Reloading the home page in the browser will show the new or updated news item.

 

Adding or Updating an Event

 

To add or update an event in the Calendar section of the website, click on the Content menu and select “Events”.  The Events Maintenance page will be displayed.

 

 

To add an event, click on the “Add new Event” link at the top of the page.

 

To update an event, click on the pencil symbol aligned to the news item to be edited.

 

 

 

Set or update the Item title for the event.

 

Set the time and date that the event becomes effective.  This will default to the time and date when this page was displayed.  The “automatically update…” option box is usually left unselected unless the is a reason to update the date and time when the event is updated.

 

Set the expiry date and time to midnight on the day after the event.

 

Make sure the “Hide Item” option is unselected, the “Show in news rotor” option is unselected and the “Show author’s name…” option is unselected.

 

 

A floating image is added to each event depending on the portfolio relevant to the event.  These floating mages are available in the /images directory and should be one of the following:

»      BNJCA Administration.png

»      BNJCA Operations.png

»      BNJCA Rep.png (All rep cricket)

»      BNJCA Rep Boys.png (Boys rep cricket)

»      BNJCA Rep Girls.png (Girls rep cricket)

 

There is no caption required for the floating image and the image should be right aligned at a width of 200 pixels.

 

This image appears right aligned and at 200 pixels wide when the event item is selected to read all of the text available as shown in the example to the right.

 

 

Add the text of the event into the contents field and use the formatting options to format the news item text.

 

 

When the update is complete, save the event by clicking on the save button at the bottom right of the page.

 

Reloading the home page in the browser will show the new or updated event.

 

Managing Files (Uploads)

 

If photos, images or PDFs are required on the website then they need to be uploaded first.

To upload a file, click on the “Content” menu and select “File Manager”.

 

 

 

 

Select the directory (folder) where the file will be upload.  Click on the “Upload” button and the file upload window will be displayed.

 

 

Click the “Choose file” button and a window will open to select the file to be uploaded.

 

If a group of files are to be uploaded to the same directory in one action, then compress the files into a .zip file before trying to upload.  When uploading a .zip file, selected the “Unzip…” option before uploading.

 

If an uploaded file is replacing an existing file, then select the “replace…” option before uploading.

 

To upload the selected file, click the “Upload” button.

 

 

Once the file is uploaded, the upload window will close, and the file will be visible and available.