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Finance and Administration Portfolio

 

The Administration portfolio is concerned only with the running of the association.  Any issues that pertain to cricket matches are under the remit of the Operations Portfolio.

 


 

 

General Administration Committee

 

 

Purpose


The purpose of the Administration committee is to:

  • operate management committee and delegates meetings including meeting notifications and meeting minutes;
  • manage all correspondence into and out of the association;
  • manage and update the website;
  • manage and update social media channels;
  • maintain playing and achievement records for all competitions under the control of the association;
  • Arrange and execute the annual awards evening;
  • maintain all information and governance documentation of the association;
  • manage and update the associations calendar of events

 

Social media


The only social media channel currently in use is the BNJCA Facebook page

 

Statistics


All matches in competitions from U/11 through to Opens are recorded in MyCricket

 

End of season awards night


Premierships, player statistics, champion players for each age group are calculated automatically from the game results that are entered each week into MyCricket


Representative teams that have won a championship or a development carnivals are awarde


The winning team from the Anstey La Frantz Shield and the Reevesie Cup are awarded

 

Calendar of Events


The calendar of events is published on the website

 

Duration


This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 


  

Life Membership Committee

 

 

Purpose


The purpose of the Life Membership Committee is to:

  • Receive suggestion on granting life membership
  • Review candidates against criteria
  • Make a recommendation to the Management Committee

 

Nominations


The Life Membership committee may receive informal nominations from outside the committee for consideration of appropriate persons.


The committee may also make their own nominations

 

Review and Eligibility


The committee will review all nominated persons and take into consideration the work that they have contributed to BNJCA and also the period of time that they have contributed to BNJCA.

 

Recommendation


The committee will recommend no more than one person for life membership each year to the Management Committee.  The recommendation will be delivered to the Management Committee prior to the July Management meeting

 

Duration


This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 


 

Building (2013) Committee

 

 

Purpose


To look at the feasibility of constructing a second storey on the Everton Cricket Club building


To look at the feasibility of entering an agreement with Darrin McBay & Dale Sherwood for an office and training facility at Stafford


To look at the feasibility of refurbishing the Bertha St building at Kalinga Park

 

Duration


November 2013 – October 2014

 


 

Kalinga Park Committee

 

 

Purpose


To organise the required renovation of the Bertha St building at Kalinga Park


To organise the layout of new fields at Kalinga Park


To organise the design and construction of additional training facilities at Kalinga Park

 

Building Renovation


The committee will plan renovations required for building at Bertha St after it has been handed over by BCC.  The committee will then co-ordinate contractor and volunteer efforts to see these plans to completion and have a building ready for BNJCA to move into.

 

Fields Layout


The committee is responsible for defining the location of the synthetic wicket pitches on the ground at Kalinga Park, making sure there is room for two turf wick blocks to be built at a later date.  The committee is also responsible for liaising with the contractors for the installation of the synthetic pitches.

 

Training Facilities


The committee will determine the requirement for additional training facilities at Kalinga Park including the planning and costing for these facilities.  If approved by the Management Committee, the committee will then take on the responsibility of liaising with contractors and volunteers for the construction of these facilities.

 

Duration


April 2015 – Current

 


 

General Finance Committee

 

 

Purpose

  • Budgets
  • Cash Flow, Accounting and Audit

 

Budgets


The finance committee is responsible for setting budgets and working with other committees to manage the adherence to the budgets in place.  Budgets are to be recommended to the Management Committee at the April meeting.

 

Cash Flow, Accounting and Audit


The finance committee will manage and report on cash flow and accounting practices to the standards required by law for a not-for-profit organization and the management committee.


Each year the accounts will be prepared and submitted for audit to a financial audit firm approved by the management committee.

 

Duration


This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 


 

Fees Review Committee

 

 

Purpose


To review the Association’s fee structure annually


The committee will review the fees charged by BNJCA.  The review process each year will consider the revenue requirements of the association, affordability and equity for all players across the association.


Report to the Management Committee by the June Management Meeting each year with a recommendation of fees for the coming season.

 

Duration


This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.

 


 

Grants Committee

 

 

Purpose

The purpose of the Grants Committee is to:

  • Review grant application and check eligibility criteria and funds availability
  • Make a recommendation to the Management Committee
  • Prepare grant application for the association

 

Review and Eligibility


The grant must be reviewed so that the committee members understand what the grant funds will be used for.  The use of the requested grant funds must meet the grant criteria.


The committee must check that the club requesting the grant funds is eligible to receive the requested amount according to the grants criteria.


The level of funding available for the current season must also be obtained to make a decision.

 

Recommendation


The committee is required to provide a recommendation on the approval (or not) of the grant and the amount to be funded (whichever is the lessor of the amount requested or the grant funds available in the current season.


The recommendation of the committee on whether to approve or decline the grant request must be made to the Management Committee within 7 days of receiving the grant application.

 

Grant Applications


The committee will prepare any grant applications of the association for either general funding or for funding of specific projects.

 

Duration


This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.