The Administration portfolio is concerned only with the running of the association. Any issues that pertain to cricket matches are under the remit of the Operations Portfolio. Any issues that pertain to selection of players for representative teams or participation of players in representative competitions are under the remit of the Representative Portfolio.
The purpose of the Administration committee is to:
This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.
A potential member cricket club or other organisation must apply to become an Affiliated member of BNJCA. This is done by applying in writing to the BNJCA Secretary, giving details of the club or other organisation and the reason for applying for affiliation.
Such details are to include, but not limited to, the following:
Under Rule 13) of the BNJCA Constitution, the Management Committee has the power to reject an application for affiliation by a club or other organisation.
There is no requirement for an affiliation application of a club or other organisation to go to the Delegate Committee for approval.
The only social media channel currently in use is the BNJCA Facebook page
All matches in competitions from U/11 through to U/16 are recorded in MyCricket
All released documents are held by the Administrator with at least one backup copy at another location. Draft documents are held by the original author with copies also held by contributors until released.
On release of a document, a PDF copy of the document is placed on the website.
The calendar of events is published on the website
The purpose of the Life Membership Committee is to:
The Life Membership committee may receive informal nominations from outside the committee for consideration of appropriate persons. The committee may also make their own nominations
The committee will review all nominated persons and take into consideration the work that they have contributed to BNJCA and also the period of time that they have contributed to BNJCA.
The committee will recommend no more than one person for life membership each year to the Management Committee. The recommendation will be delivered to the Management Committee prior to the July Management meeting
Kalinga Park Committee
The purpose of the Kalinga Park committee is to:
This committee commenced in April of 2015 and will remain in operation until the facilities at Kalinga Park meet the requirements of the association.
The committee will plan renovations required for building at Bertha St after it has been handed over by BCC. The committee will then co-ordinate contractor and volunteer efforts to see these plans to completion and have a building ready for BNJCA to move into.
The committee is responsible for defining the location of the synthetic wicket pitches on the ground at Kalinga Park, making sure there is room for two turf wick blocks to be built at a later date. The committee is also responsible for liaising with the contractors for the installation of the synthetic pitches.
The committee will determine the requirement for additional training facilities at Kalinga Park including the planning and costing for these facilities. If approved by the Management Committee, the committee will then take on the responsibility of liaising with contractors and volunteers for the construction of these facilities.
The purpose of the General Finance Committee is to manage:
This is a standing committee, the membership of which is reviewed after each annual general meeting of the association.
The finance committee is responsible for setting budgets and working with other committees to manage the adherence to the budgets in place.
The finance committee will manage and report on cash flow and accounting practices to the standards required by law for a not-for-profit organization and the management committee.
Each year the accounts will be prepared and submitted for audit to and a financial audit firm approved by the management committee.
The purpose of the Fees Review Committee is to review the Association’s fee structure annually.
The committee will review the fees charged by BNJCA. The review process each year will consider the revenue requirements of the association, affordability and equity for all players across the association.
Report to the Management Committee by the June Management Meeting each year with a recommendation of fees for the coming season.
The purpose of the Grants Committee is to:
In line with the objects of the BNJCA as outlined in the Constitution, this Grants Process is designed to provide an avenue of assistance to affiliated clubs to maintain and provide facilities for youths to play the game of cricket. This policy is based on the principle that the Association acts in the best interests of all clubs collectively.
This Grants Policy recognises the importance of developing or maintaining facilities to an acceptable standard for junior cricket by clubs affiliated to the BNJCA. In an effort to reduce misunderstanding in the Grants process, and to assist with Budget forecasting, clubs should lodge grant applications before work has been undertaken. The Management Committee, or an appointed sub-committee, will be within its rights to reject any funding application made under the Grants Policy where prior notice has not been given.
An application must be made on the Grant Application form, which is available to download from the BNJCA website.
Total of all Grants will be limited to $12,000 per annum, to be reviewed each season by the Management Committee.
No single grant application can be more than 20% ($2400) of the total grant pool in the season that the application is lodged.
Grants for repairs on any particular ground will only be considered if there has been no BNJCA grant approved and paid for the same ground in the previous three (3) seasons.
Grants will be assessed in the order in which the completed application is lodged with the Secretary and paid out in that order.
Pitch Repair: Affiliated BNJCA clubs can apply to the Grants Committee for reimbursement of up to 33% of total costs for the repair of a pitch located on a school ground (subject to 5.4) or 50% of total costs for the repair of a pitch located on a council ground, which is required for use in the BNJCA competition. An application must include appropriate supporting documentation.
New Pitches: Affiliated BNJCA clubs can apply to the Grants Committee for reimbursement of up to 33% of total costs for the development of a new concrete or synthetic pitch, which is required for use in the BNJCA competition.
Assistance is not available for turf wickets. The size of the oval, the maximum age group which would play on the oval and the oval needs of the Association will play a significant role in approving any grant. An application must include appropriate documentation.
Ground Repair and Maintenance: Affiliated BNJCA clubs can apply to the Grants Committee for reimbursement of the costs of one-off ground repair and maintenance of up to 33% of total costs, or a maximum $1,000 in any financial year (July-June). ‘One-off’ incidents are those which have been caused by vandalism, flooding etc. (Subject to 5.4). Any application should include appropriate documentation. Affiliated clubs will be required to satisfy the Grants Committee in regard to the following criteria:
Non-Government schools: Where the grant relates to a facility at a Non-Government school and the use of the facility by BNJCA is restricted to half a season each year, the maximum grant is reduced to 50% of that payable in 5.1, 5.2, and 5.3 above.
Practice facilities: Grants are not given for installation or repair of practice wickets and/or nets.
The grant must be reviewed so that the committee members understand what the grant funds will be used for. The use of the requested grant funds must meet the grant criteria.
The committee must check that the club requesting the grant funds is eligible to receive the requested amount according to the grants criteria.
The level of funding available for the current season must also be obtained to make a decision.
The Grants Committee shall convene as necessary to consider grant applications and to conduct other business as it sees fit.
The Grants Committee can accept submissions from clubs not involved in the application (third party clubs) about any application. In making a submission to the Grants Committee, the third-party club must simultaneously provide a copy of its submission to the applicant.
The Grants Committee can recommend approval of a grant application based on the sole basis of financial hardship. However, in so doing, the Committee must consider the affiliate’s long-term financial viability. If in the opinion of the Committee, there is a question over such viability, the grant application must be rejected.
The Grants Committee, once it has formed a recommendation on any application, must inform the Management Committee of the BNJCA of that decision, and the reasons for that decision within 7 days.
The committee is required to provide a recommendation on the approval (or not) of the grant and the amount to be funded (whichever is the lessor of the amount requested or the grant funds available in the current season.
The recommendation of the committee on whether to approve or decline the grant request must be made to the Management Committee within 7 days of receiving the grant application.
The Secretary must inform the grant applicant in writing of the outcome of their grant application within 14 days of the Management Committee’s decision. Such notification must include reasons for the Management Committee’s decision if an application is rejected or if a lesser amount than allowed for in 5.1 – 5.4 above is approved.
Once a Management Committee decision about a grant application has been conveyed to an individual club, the Management Committee must advise affiliated clubs of the decision at the next regularly scheduled delegates meeting.
In its own right, the Grants Committee is not empowered to approve grants. It shall make recommendations to the BNJCA Management Committee which shall make the final decision about all grant applications. The BNJCA Management Committee may approve an amount less than that recommended by the Grants Committee.
The committee will also prepare any grant applications of the association for either general funding or for funding of specific projects.
Risk and Safety Committee
The risk and safety committee is responsible for assessing threats and risks that may impact people, property or reputation.
This guide is designed to meet the following objectives:
BNJCA is committed to the safety and wellbeing of all children and young people involved in the game of cricket. Our volunteer coaches, managers, scorers and any others associated with the organization of junior cricket will treat children with respect and understanding at all times.
The Association will maintain an effective Risk Management Plan as a means of ensuring that it can provide a safe and enjoyable environment for all involved with the game of cricket at all levels under its control.
While the Association organizes a summer competition for under 8 to under 16 teams on behalf of its affiliated clubs, it does not have a presence at games, and the grounds are the responsibility of clubs (all grounds are ‘aligned’ to the clubs). The games are overseen by the competing clubs and officials (volunteer parents) from the clubs are responsible for their conduct.
As the governing body for junior cricket in the Brisbane North region, the BNJCA will provide advice and assistance to affiliated clubs regarding the development and implementation of appropriate policies for child protection, and the development of Risk Management Plans to ensure that children can play and enjoy cricket safely and free from harm.
Where it operates representative cricket teams itself, the BNJCA will take a systematic approach to the identification and rectification of hazards.
All volunteer officials (coach, team manager and scorer) involved with BNJCA representative teams will be required to have a ‘Blue Card’ unless otherwise exempt.
The implementation of this Risk Management Plan is the responsibility of the Management Committee of the BNJCA. The Plan will remain in effect with annual reviews undertaken to ensure its relevance.
BNJCA applies the following procedures for protecting children in its care when organising and conducting representative cricket teams.
Coaches, Administrators and Players registered with junior cricket clubs in Queensland are automatically covered by Cricket Australia’s national insurance scheme. This National Scheme is administered by a Melbourne based broker, JLT Sport, and all enquiries and claims should be directed to them.
The contact details for the new broker are:
Toll Free 1300 136 132
www.jltsport.com.au claims page.
It is essential that you notify JLT Sport immediately of any potential claim. It is also extremely important not to admit liability or discuss the matter with the third party person. JLT Sport will then guide you as to the next step in the process
If there appears to be a potential for a capital benefit claim for permanent or partial impairment please notify JLT Sport immediately. Claims personnel will advise you on what you will need to do next.
Firstly report the claim to JLT Sport. This can be done one of three ways:
PO Box 7170
South Australia 5000
This is a toll-free number anywhere in Australia. Claims staff will help you with your claim and send a claim form to you for completion. You will be required to complete the form and return with any medical accounts for reimbursement.